How to do a good inventory ?

The entry inventory is a document signed by the tenant and the owner or manager, which is used to describe the condition of the accommodation when entering the premises. The exit inventory will also be made at the time of your departure, when the keys are returned.

In this article, find everything you need to know about the inventory:

Inventories are free if made amicably (in the presence of the tenant and the lessor)

Inventory upon arrival

  • It must be precise and complete
  • Any imperfections you notice must be mentioned (stains, damage, holes, etc.)
  • You have twenty days to report any defects to your lessor, by registered letter with acknowledgment of receipt after entering the premises.
  • It must be attached to the rental contract, in duplicate and signed by both parties

Your (non-exhaustive) inventory checklist :

  • Doors and windows

Do not hesitate to open and close the aircrafts, blinds, windows and to report any problem such as scratches, insulation, breakages. When handing over the keys, also test the correct closure of your locks.

  • Water flows

Any anomaly must be signaled to detect upstream the risk of leaks or excessive humidity. So check the toilet flush, shower, sink, joints but also ventilation systems (VMC), note the traces of mold already present. Also check that the pipes are not blocked.

  • Electrical appliances

Make sure that electrical appliances such as lights, radiators, air conditioning, refrigerator, water heater, intercom, doorbell work properly. This will prevent you from unpleasant surprises

Do not hesitate to take pictures, it can be useful when you leave the accommodation. Also, be sure to mention the number of keys given and check that they are used correctly.

State of fixtures

If you wish to leave your accommodation, you must notify your landlord and respect the departure notice period mentioned in your rental contract. You can then set a date with your landlord for the exit inventory.

  • The notice letter must be sent with acknowledgment of receipt. You can then set a date with your landlord for the exit inventory
  • An observation of the normal wear and tear of time will be made
  • It also makes it possible to ensure the non-degradation of the accommodation as well as the furniture for a furnished rental
  • If the exit inventory complies with the entry inventory, the owner must return the security deposit to the tenant
  • If there is damage, work to be done, etc., the costs will be deducted from the deposit. These costs are detailed when signing the lease and in your rental agreement.

A few tips for the exit inventory

  • Clean and dust the premises
  • Fill or repaint any holes in the wall caused by decorative objects (frames, posters)
  • Completely cancel all your rental subscriptions (home insurance, Internet, etc.)
  • Some used items such as light bulbs, gaskets and even electrical equipment (stove, refrigerator, etc.) must be replaced and / or repaired in the event of non-operation. They are the responsibility of the tenant.

If your lessor refuses an inventory or if there is a dispute at the time of establishing it, you can call on a bailiff, whose costs will be shared with the owner. However, the lack of an entry inventory does not protect you. You are deemed to have taken the accommodation in good condition.

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